Company Summary
Operating as a full-service creative events agency since 2010, we deliver unparalleled experiences for world-leading brands, corporations and life science companies from our offices in both the UK and US.
The Role
Management of Client specific requirements
All Client SLAs to be referred to and ensure all project finance requirements are adhered to
All Client SOWs to be referred to and ensure all project finance requirements are adhered to.
Project Summary Tracker (Job Log) Review
Manage weekly updates from project Managers and from budget updates to ensure Job Log contains the latest financial information on future projects
Own the updates for reconciled projects directly
Complete regular Job Log reviews to ensure projects have been updated in a timely fashion
Complete periodic reconciliations to the accounting system for historical projects and investigate discrepancies between the two
Apply Now
All Client SLAs to be referred to and ensure all project finance requirements are adhered to
All Client SOWs to be referred to and ensure all project finance requirements are adhered to.
Project Summary Tracker (Job Log) Review
Manage weekly updates from project Managers and from budget updates to ensure Job Log contains the latest financial information on future projects
Own the updates for reconciled projects directly
Complete regular Job Log reviews to ensure projects have been updated in a timely fashion
Complete periodic reconciliations to the accounting system for historical projects and investigate discrepancies between the two
01 Responsibilities
Management of Client Project Budgets
- Assist with updating budget templates as required
- Check completed project budgets to ensure all formulas are correct
- Check and ensure that the correct exchange rates are used
- Ensure VAT is accounted for correctly
- Ensure TOMS (Tour Operators Margin Scheme) is applied and accounted for correctly where relevant
- Ensure a general overview is carried out in relation to overall accuracy of the budget
- Assist Project Managers with Ad Hoc requests to allow them to complete client budgets
- Ensure version control is complied with and document reasons for changes from previous versions
- Management of Client Invoicing
- Raise client invoices as required and enter onto accounting system, ensuring VAT is applied correctly
- Where required, enter client invoices into client portals
- Raise client Statements and chase outstanding client invoices with either Project Managers or Client Accounts Receivable teams directly as required
- When a client credit card is used for payment, manage payment, system posting and tracker entries
- Management of Suppliers and Supplier Payments
- Assist as required to ensure supplier invoices are correctly approved by the client before payment
- When a client credit card is used for payment, ensure approval process is followed and fully own the payment including liaising with supplier, accounting system posting and required tracker entries
- Raise ad-hoc supplier invoicing and enter onto accounting system, ensuring VAT is invoiced correctly
- Assist in completing payments where appropriate using client virtual credit card payments.
Apply Now
- Assist with updating budget templates as required
- Check completed project budgets to ensure all formulas are correct
- Check and ensure that the correct exchange rates are used
- Ensure VAT is accounted for correctly
- Ensure TOMS (Tour Operators Margin Scheme) is applied and accounted for correctly where relevant
- Ensure a general overview is carried out in relation to overall accuracy of the budget
- Assist Project Managers with Ad Hoc requests to allow them to complete client budgets
- Ensure version control is complied with and document reasons for changes from previous versions
- Management of Client Invoicing
- Raise client invoices as required and enter onto accounting system, ensuring VAT is applied correctly
- Where required, enter client invoices into client portals
- Raise client Statements and chase outstanding client invoices with either Project Managers or Client Accounts Receivable teams directly as required
- When a client credit card is used for payment, manage payment, system posting and tracker entries
- Management of Suppliers and Supplier Payments
- Assist as required to ensure supplier invoices are correctly approved by the client before payment
- When a client credit card is used for payment, ensure approval process is followed and fully own the payment including liaising with supplier, accounting system posting and required tracker entries
- Raise ad-hoc supplier invoicing and enter onto accounting system, ensuring VAT is invoiced correctly
- Assist in completing payments where appropriate using client virtual credit card payments.
02 Knowledge
- Assist Project Managers as required to complete reconciliation
- Run a list of costs and time spent on the project
- Check reconciliation includes all costs, allows for costs not yet received (including freelancer costs) and is charging the correct management fees
- Ensure ancillary documentations is completed including but not limited to Savings, cost variance trackers, supplier payment summaries and Reconciliation forms
- Where required, assist with completing final reconciliation packs which includes ensuring supplier invoices are correctly addressed and including these in the pack.
Apply Now
- Run a list of costs and time spent on the project
- Check reconciliation includes all costs, allows for costs not yet received (including freelancer costs) and is charging the correct management fees
- Ensure ancillary documentations is completed including but not limited to Savings, cost variance trackers, supplier payment summaries and Reconciliation forms
- Where required, assist with completing final reconciliation packs which includes ensuring supplier invoices are correctly addressed and including these in the pack.
03 Experience
**MUST** have at least 2 years of experience in a similar Project Finance role within an agency (working with Pharmaceutical clients)
Apply Now
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Vacancy ID
1587464
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