Company Summary
Operating as a full-service creative events agency since 2010, our Client delivers unparalleled experiences for world-leading brands, corporations and life science companies from offices in both the UK and US.
The Role
You will be the go to person for all technical elements for both live and virtual events. You will consult, design and advise on the latest creative technologies to deliver creative and engaging experiences providing innovative solutions to best deliver against brief and budget.
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01 Responsibilities
**General:**
· Able to production manage events of all sizes from start to finish.
· Able to produce detailed and accurate pre-production schedules and to manage all production suppliers to deliver to their respective deadlines.
· Able to guide clients in venue selection based on the findings of a technical recce.
· A good knowledge of international suppliers, regional legal and technical differences and of niche specialist suppliers.
· Constantly seeks to develop technical production knowledge, confidence to ask questions to suppliers and colleagues.
· Prepare cost proposals for pitch documents
· Ensure flawless delivery of all projects
· Work with creative, strategy and production to achieve the best possible results within the available budget
· Confident and experienced in budget control/management of production cost totals ranging from £10k - £2million
· Confident in briefing and monitoring the design, specification and construction of scenic items, including all mechanical staging elements, to ensure smooth running on site.
· Ensure all health & safety policies and procedures are followed and applied on site.
· Skilled and effective supplier negotiation to secure the most favourable rates for clients
**Account Management:**
· Support the Account Management team in the implementation of all client strategies
· Support the New Business Sales & Account Management teams in the preparation of RFPs & Proposals, as required
· Attend client pitches / presentations as required
· Attend client meetings, calls and reviews on a regular basis or as required
· Understand client business & project specific objectives to ensure alignment throughout project delivery
**Budget Reconciliation & Finance Management:**
· Manage budgets, some of which may be complex and pull together multiple workstreams and country billing.
· Provide quotes for any additional/ out of scope items ensuring associated management fees are added.
· Ensure client savings document/ negotiation trackers are completed.
· Keep track of any financial changes, savings and enhancements throughout the project. Provide regular budget revisions to client and ensure we have correct PO cover.
· Manage payment schedule with Project Finance to ensure invoicing dates and payment terms are met.
· Understand cash flow of the project and work with project finance to manage
· Ensure currency exchange is managed in line with financial updates and checked regularly.
· Margin analysis – maximizing both gross margin and operating margin.
· Ensure all team members are aware of hours allocated in budget and are tracking against their Clockify hours. Analyse project team time recorded to the job to ensure detail and accuracy. Suggest effective solutions to improve resource utilisation across the lifecycle of the project.
· Ensure prompt reconciliation post event (maximum 30 working days or client specific)
· Manage and submit personal expenses and credit card reconciliations within timeframes specified.
**People Management:**
· Input of timesheet activity on a weekly basis
· Develop, mentor and coach all direct reports ensuring periodic meetings to discuss progress and review development plans.
· Provide consistent leadership, motivation and direction to all team members. This includes weekly F2F meetings and having a presence in the office.
· Conduct and execute weekly 1-1 meetings with line reports.
· Responsible for line reports personal development plans, providing measurable goals and objectives. This includes honest feedback and guidance on where improvements can be made.
· Helping to manage line reports capacity and suggest solutions for resource requirements to Operations Lead for approval.
· Provisional approval for holidays and lieu days for all direct reports, seeking final approval via Operations Lead
Apply Now
· Able to production manage events of all sizes from start to finish.
· Able to produce detailed and accurate pre-production schedules and to manage all production suppliers to deliver to their respective deadlines.
· Able to guide clients in venue selection based on the findings of a technical recce.
· A good knowledge of international suppliers, regional legal and technical differences and of niche specialist suppliers.
· Constantly seeks to develop technical production knowledge, confidence to ask questions to suppliers and colleagues.
· Prepare cost proposals for pitch documents
· Ensure flawless delivery of all projects
· Work with creative, strategy and production to achieve the best possible results within the available budget
· Confident and experienced in budget control/management of production cost totals ranging from £10k - £2million
· Confident in briefing and monitoring the design, specification and construction of scenic items, including all mechanical staging elements, to ensure smooth running on site.
· Ensure all health & safety policies and procedures are followed and applied on site.
· Skilled and effective supplier negotiation to secure the most favourable rates for clients
**Account Management:**
· Support the Account Management team in the implementation of all client strategies
· Support the New Business Sales & Account Management teams in the preparation of RFPs & Proposals, as required
· Attend client pitches / presentations as required
· Attend client meetings, calls and reviews on a regular basis or as required
· Understand client business & project specific objectives to ensure alignment throughout project delivery
**Budget Reconciliation & Finance Management:**
· Manage budgets, some of which may be complex and pull together multiple workstreams and country billing.
· Provide quotes for any additional/ out of scope items ensuring associated management fees are added.
· Ensure client savings document/ negotiation trackers are completed.
· Keep track of any financial changes, savings and enhancements throughout the project. Provide regular budget revisions to client and ensure we have correct PO cover.
· Manage payment schedule with Project Finance to ensure invoicing dates and payment terms are met.
· Understand cash flow of the project and work with project finance to manage
· Ensure currency exchange is managed in line with financial updates and checked regularly.
· Margin analysis – maximizing both gross margin and operating margin.
· Ensure all team members are aware of hours allocated in budget and are tracking against their Clockify hours. Analyse project team time recorded to the job to ensure detail and accuracy. Suggest effective solutions to improve resource utilisation across the lifecycle of the project.
· Ensure prompt reconciliation post event (maximum 30 working days or client specific)
· Manage and submit personal expenses and credit card reconciliations within timeframes specified.
**People Management:**
· Input of timesheet activity on a weekly basis
· Develop, mentor and coach all direct reports ensuring periodic meetings to discuss progress and review development plans.
· Provide consistent leadership, motivation and direction to all team members. This includes weekly F2F meetings and having a presence in the office.
· Conduct and execute weekly 1-1 meetings with line reports.
· Responsible for line reports personal development plans, providing measurable goals and objectives. This includes honest feedback and guidance on where improvements can be made.
· Helping to manage line reports capacity and suggest solutions for resource requirements to Operations Lead for approval.
· Provisional approval for holidays and lieu days for all direct reports, seeking final approval via Operations Lead
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1589069
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